Thursday, January 20, 2011 at 7:00 pm

Port Kells Community Hall, 18918  88 Ave.


Persons present:    Ann Cassidy McDougall (Bolivar Heights CA), George Davies (Royal Park Group), Barb Paton (Semiahmoo RA),  Grant Rice (South Westminster RA), Fred Weber (Ocean Park CA), Rosemary Zelinka (Elgin Ratepayers and Coordinator for Surrey ASC).


1.           Chair for the Meeting

Grant Rice was appointed Chair for the meeting.


2,  Approval of Agenda

The Agenda was approved as circulated


3.  Remembrance of Velma Wilson

A minute’s silence was held in memory of Velma Wilson, who passed away suddenly before Christmas.  Velma was remembered for her long-term involvement in community matters, especially in the Cloverdale area which she represented on Surrey ASC.


It was agreed that the vacancy left on the Executive by her passing would not be filled until the AGM in March.


4.  Approval of Minutes

No minutes were kept of the November meeting. The October Minutes were approved as circulated.


5. Meeting re Public Consultation Processes

There was considerable discussion regarding the meeting organized by Councillor Barinder Rasode for the following Saturday. 


Grant Rice expressed concern that one of his comments made in an e-mail to the Executive had somehow found its way to Coun. Rasode.


It was agreed that the Coordinator would e-mail Coun. Rasode and express the following concerns on behalf of those attending the Surrey ASC meeting:

-   an unwillingness by some community representatives to spend 5 hours of a precious Saturday on this meeting;

-   a feeling that if the City were really committed to making changes, it would not have left holding a follow-up meeting for 9 months after the initial round of consultations, even when considering how busy people are.

-   the wish for an agenda to have been sent out in advance so that people could assess the format of the meeting as part of whether they wanted to attend;

-   related to the above, an unwillingness to attend if the meeting is lasting 5 hours because we would be taken back to square one and have to go through everything again in group discussion format.  People want town hall style format;

-  several people apparently enquired after the notes from the previous consultation process, and have received different answers as to whether they are available are not. - sending the notes to participants in advance of the meeting would have been helpful to participants; and

-  the City should be paying for community representatives' parking at Kwantlen and it is unfair for the City not to.


As a result of the above, several community groups are not sending representatives to the meeting on Saturday. 


6.  Annual Work Program

Arising from our Strategic Planning sessions, our current governance structure was discussed, and it was agreed that no changes would be made in it.


Our financial situation was also discussed, and a vote of thanks was made to Port Kells Community Association for giving a donation of $250 to Surrey ASC. As a result we have about $475 in the bank.  It was pointed out that since the recession of a couple of years ago, funding from foundations has just about dried up for organizations practicing community development.


Without additional funding, our work program can only focus on our core activities of information sharing, and education and advocacy regarding community development and community issues.


A number of potential activities/improvements were discussed, including:


It was moved by Fred Weber and seconded by Grant Rice that a motion be brought to the AGM to charge an annual membership fee of $25 or in kind voluntary labour (at $12.50 per hour).  CARRIED


7.  Bylaw Enforcement

No further action has been undertaken by the Bylaw Sub-committee, to date.  It was agreed that a possible topic for a further Surrey ASC monthly meeting is the “eyes on the street” program in which City workers report bylaw contraventions.


8. Other Business

(a)  The Coordinator passed round a letter from the Mayor, thanking Surrey ASC for its participation in the task force that developed Sustainability Indicators to implement the Sustainability Charter.


It was noted that Peter Russell is the replacement for Anna Mathewson as City Sustainability Manager, while she is on maternity leave.


9.   Next meeting:    February 17.  Please note that our AGM will take place on Thursday, March 17, at 7.00 p.m. at the Port Kells Community Hall.


10.    The meeting adjourned at 9.00 p.m.